Enroll a student / add to the registry

Add a student — either an existing FlexWelder user or a brand-new one (who gets an activation email) — and enroll them into a course right away or only add them to the center's registry (no course).

When to use

To enrol someone into a course from the central Students area — or to add a person to the registry "for later", before they pick a course (e.g. a future student, a referral). (You can also enrol from inside a course/edition's Students tab — see Course editions.)

Where

• Sidebar: Students → New Student
• URL: /partner/students/new
• Roles: Owner / Admin / Manager / Employee (Employee — adding to the registry only).

Step-by-step

1. Open "New Student" (heading "Add Student").
2. In the "Course (optional)" field pick a course — or keep the first option, "No course - registry only" (the edition fields and "Practical subgroup" then stay hidden). The list contains only active courses with at least one edition open for enrollment.
3. Choose a mode with the toggle: "Search existing" or "Create new student".
4. Search existing: type ≥2 characters in "Search student by name or email", pick the person, then click "Enroll Student" (in no-course mode: "Add to registry").
5. Create new student: type the email. The field checks live:
6. Already registered → an amber warning appears with "Switch to search" (use the existing account instead).
7. Available → a green check + the note "a new account will be created" and an activation-email notice; fill "First Name *", "Last Name", "Phone", then click "Create and enroll" (in no-course mode: "Create and add to registry").

The Employee role sees this form in registry mode only — instead of the course picker it shows the note: "The student will be added to the center's registry. An administrator or manager will enroll them into a course."

Fields & validation

Field	Required	Notes
Course	no	"No course - registry only" adds the person without an enrollment; pick a course later.
Practical subgroup	no	Free text; for splitting practical groups.
Search (existing mode)	yes	Must select a user from the results.
Email (create mode)	yes	Must resolve to available (not already registered).
First Name (create mode)	yes	Required to create the account.
Last Name / Phone (create mode)	no	Optional.

What happens / outcome

• Existing user: enrolled immediately — toast "Student enrolled" — and you return to the students list.
• New user: the account is created, the student is enrolled, and an activation email is sent — toast "Student created and enrolled. Activation email sent." The student stays "Pending activation" until they set a password.
• Registry mode: the person lands on the students list with the "No course" and "In registry" markers — toast "Student added to the registry" (or "Student created and added to the registry. Activation email sent."). If the person was already there: "This student is already in the center's registry".

Edge cases & errors

• Email already registered: you can't create a duplicate — switch to search and pick the existing person.
• Enrolling into a full edition (when enrolling from inside an edition) queues the student to the waitlist instead. See Course editions.
• Enrollment failures show a toast with the server message.

Related flows

• Students list · Student card · Course editions

FAQ

• Will the new student get a login? Yes — an activation email lets them set a password. Staff can also issue a temporary password from the student's profile.
• Can I enrol into a specific edition? From this page you pick the course; to target an edition, enrol from that edition's Students tab.
• Why add a person without a course? The registry collects the person's data (and their certificates) before they pick a course — you enrol them later from their profile or from an edition.